Uploading Files to SharePoint Online

Description/What is it?

Do you need to upload your files to SharePoint?

Prerequisite

"Contribute/Edit" access to the SharePoint site where you intend to upload files.

Would you like some self-help with this topic?

1. Access SharePoint Online

1. Open your web browser and go to https://office.com
2. Sign in with your Microsoft account and authenticate.
3. Click the App Launcher icon (9 dots on the top left corner), click on SharePoint icon from the list of applications.

2. Navigate to Your Document Library

1. From the SharePoint home page or your site’s homepage, go to the site where you want to upload the files.
2. Click on Documents or the relevant document library where you want to upload files.

3. Upload Files

Option 1: Drag-and-Drop

1. Open File Explorer (Windows) or Finder (Mac) and locate the files you want to upload.
2. Select the files or folders.
3. Drag and drop them directly into the SharePoint document library window.

Option 2: Using the Upload Button

1. In the SharePoint document library, click the Upload button.
2. Choose Files or Folder depending on your upload needs.
3. Browse to select the files or folder from your local system.
4. Click Open to begin the upload process.

4. Monitor Upload Progress

1. A status indicator will show the progress of the upload.
2. Once the upload is complete, the files will appear in your document library.

5. Manage Uploaded Files

1. Edit Metadata: Click on the file and select Details to edit or add metadata.
2. Organize Files
   1. Folder Structure: SharePoint recommends maintaining a flat folder hierarchy to enhance navigation and improve searchability. Aim for a maximum of two folder layers to avoid deep nesting that can complicate file retrieval. For example:
      • Project Documents (Top-level folder)
        • Reports
        • Proposals
   2. Use SharePoint’s options to move, copy, or organize files into these folders as needed.

3. Review and Update: Regularly review the folder structure and file organization to ensure they remain efficient and relevant.

Note: Ensure your internet connection is stable during the upload.