How to Move Files Between Document Libraries on Different SharePoint Sites

Description/What is it?

Do you need to move files or folders between document libraries on different SharePoint sites within the Distrct?

Prerequisite

You must have edit or contribute access to the destination library.

Would you like some self-help with this topic?

📁 Method: Using SharePoint in the Browser

Step 1: Go to the Source Document Library

  1. Open your browser and navigate to the SharePoint site that contains the files you want to move.

  2. Open the Document Library where the files are stored.

Step 2: Select the Files or Folders

  1. Use the checkboxes to select the files or folders you want to move.

  2. Click on the "Move to" option in the command bar at the top.
    (Note: If you don't see it, click the three dots ... > then select "Move to")

Step 3: Choose the Destination

  1. A pop-up panel will open showing available destinations.

  2. Click on "Browse Sites" to view more locations.

  3. Select the target SharePoint site where you want to move the files.

  4. Choose the Document Library within that site.

  5. Optionally, select a folder within the destination library.

Step 4: Move the Files

  1. Click Move here.

  2. SharePoint will start moving the files. You may see a notification once it’s complete.

    • Large files or folders may take time.

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📌 Notes:

  • Copy vs. Move: 

    • Use “Copy to” if you want to retain the original files in the source library.

    • Copying creates duplicates, which use double the storage space — this can lead to increased storage costs.

    • To avoid unnecessary storage usage, it's recommended to use “Move to” unless a duplicate is absolutely needed.

  • Metadata: Moving files between different sites may result in loss of metadata.

  • If you need to retain version history, use Move To.

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